PRIVACY POLICY

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, participate in activities on the Services, or otherwise contact us.

Personal Information Provided by You. The personal information we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include:

• email addresses
• names
• contact or authentication data
• usernames

Sensitive Information. We do not process sensitive information as required account information.

Payment Data. We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number and the security code associated with your payment instrument. All payment data is handled and stored by Ko-fi. Their privacy notice is available at https://more.ko-fi.com/privacy. Cryptocurrency payments are also accepted as a form of support.

Social Media Login Data. We may provide you with the option to register with us using your existing social media account details. If you choose to register this way, we will collect certain profile information from the social media provider as described in section 6.

Application Data. If you use our application, we also may collect the following information if you choose to provide us with access or permission:

• Mobile Device Access. We may request access or permission to certain features from your mobile device, including storage, camera, network discovery/wi-fi, cloud storage, other features you choose to use. If you wish to change our access or permissions, you may do so in your device settings.

This information is primarily needed to maintain the security and operation of our application, for troubleshooting, and for our internal analytics and reporting purposes. All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes.

Google API

Our use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes only with your prior explicit consent.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

• To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account in working order.
• To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service.
• To respond to user inquiries and offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
• To request feedback. We may process your information when necessary to request feedback and to contact you about your use of our Services.
• To protect our Services. We may process your information as part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.
• To save or protect an individual's vital interest. We may process your information when necessary to save or protect an individual's vital interest, such as to prevent harm.
• To enable user-to-user communications. We use personal information where necessary to support note collaboration, sharing, and related communications between users within the app.
• To authenticate users and enable optional backup, restore, and synchronisation features through linked third-party accounts. We use personal information where necessary to authenticate users through supported third-party providers, such as Google or Microsoft, and to enable optional backup, restore, and synchronisation features connected to those services.
• To provide app-wide services. Draftmo processes information to provide note creation, editing, folders, tags, search, locking, recycle bin, import, export, backup, sync, OCR, presentation, and support features. Draftmo does not sell note content.
• To maintain and improve service reliability. We may use limited personal information to troubleshoot issues and improve service performance.
• To provide optional support and respond to user enquiries. We may use a user's name, email address, message content, reason for contact, and technical delivery information when the user contacts us for support, feedback, or privacy-related requests.
• To maintain security and prevent misuse of Draftmo. We may process limited technical information, security logs, session information, pairing activity, and error information where necessary to protect Draftmo, Google Drive backup/sync, presentation sessions, cloud relay features, and user-facing services.
• To operate optional cloud, backup, sync, and presentation features. Where users choose optional features such as Google Drive backup/sync, browser presentation, Cast presentation, local network receiver, or cloud relay, we may process the information necessary to provide those features, such as encrypted backup files, app-created files, session information, temporary pairing codes, and selected presentation content.
• To improve Draftmo's functionality and user experience. We may use feedback, support messages, bug reports, and limited non-sensitive technical information to understand problems, improve app features, and make Draftmo easier and safer to use.

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason to do so under applicable law, such as consent, compliance with laws, performance of contractual obligations, protecting your rights, or fulfilling our legitimate business interests.

If you are located in the EU or UK, this section applies to you.

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on to process your personal information. We may rely on:

• Consent. We may process your information if you have given us permission to use your personal information for a specific purpose. You can withdraw your consent at any time.
• Performance of a Contract. We may process your personal information when necessary to fulfil our contractual obligations to you, including providing our Services or at your request before entering into a contract with you.
• Legitimate Interests. We may process your information when reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms.

• Diagnose problems and/or prevent fraudulent activities.
• Understand how our users use our products and services so we can improve user experience.
• Improve our services and user experience.
• Keep Draftmo stable, reliable, and effective.
• Respond to users, resolve issues, maintain service quality, and keep appropriate records of support and privacy communications.
• Keep Draftmo secure, diagnose problems, prevent misuse, protect users' information, and maintain the reliability of our services.
• Provide reliable optional features requested by users, maintain session security, troubleshoot feature issues, and ensure the services work as expected.
• Improve Draftmo, fix issues, respond to user needs, and maintain a high-quality app experience.

• Legal Obligations. We may process your information where necessary for compliance with our legal obligations, such as cooperating with a law enforcement body or regulatory agency, exercising or defending legal rights, or disclosing information as evidence in litigation.
• Vital Interests. We may process your information where necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to safety.

In legal terms, we are generally the "data controller" under European data protection laws for the personal information described in this Privacy Notice, since we determine the means and/or purposes of the data processing we perform. This Privacy Notice does not apply to personal information we process as a "data processor" on behalf of our customers.

If you are located in Canada, this section applies to you.

We may process your information if you have given express consent for a specific purpose, or in situations where permission can be inferred. You can withdraw your consent at any time. In some exceptional cases, we may be legally permitted under applicable law to process your information without consent, including:

• If collection is clearly in the interests of an individual and consent cannot be obtained in a timely way.
• For investigations and fraud detection and prevention.
• For business transactions provided certain conditions are met.
• If it is contained in a witness statement and the collection is necessary to assess, process, or settle an insurance claim.
• For identifying injured, ill, or deceased persons and communicating with next of kin.
• If we have reasonable grounds to believe an individual has been, is, or may be victim of financial abuse.
• If it is reasonable to expect collection and use with consent would compromise the availability or the accuracy of the information and the collection is reasonable for purposes related to investigating a breach of an agreement or a contravention of the laws of Canada or a province.
• If disclosure is required to comply with a subpoena, warrant, court order, or rules of the court relating to the production of records.
• If it was produced by an individual in the course of their employment, business, or profession and the collection is consistent with the purposes for which the information was produced.
• If the collection is solely for journalistic, artistic, or literary purposes.
• If the information is publicly available and is specified by the regulations.
• We may disclose de-identified information for approved research or statistics projects, subject to ethics oversight and confidentiality commitments.

In Short: We may share information in specific situations described in this section and/or with specific third parties.

We may need to share your personal information in the following situations:

• Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies, such as web beacons and pixels, to gather information when you interact with our Services. Some online tracking technologies help us maintain the security of our Services and your account, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

We also permit third parties and service providers to use online tracking technologies on our Services for analytics and advertising, including to help manage and display advertisements, tailor advertisements to your interests, or send abandoned shopping cart reminders depending on your communication preferences.

To the extent these online tracking technologies are deemed to be a "sale" or "sharing" under applicable US state laws, you can opt out as described in the US residents section below. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice when available.

In Short: If you choose to register or log in to our Services using a social media account, we may have access to certain information about you.

Our Services offer you the ability to register and log in using third-party social media account details. Where you choose to do this, we will receive certain profile information from your social media provider. This may include your name, email address, friends list, profile picture, and other information you choose to make public on that platform.

We use the information we receive only for the purposes described in this Privacy Notice or that are otherwise made clear to you on the relevant Services. We do not control, and are not responsible for, other uses of your personal information by your third-party social media provider.

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep personal information for as long as necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law, such as tax, accounting, or other legal requirements. No purpose in this notice will require us to keep personal information longer than the period of time in which users have an account with us.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it, or, if this is not possible, securely store it and isolate it from further processing until deletion is possible.

In Short: We aim to protect your personal information through organisational and technical security measures.

We have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process. However, despite safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

In Short: Depending on your state of residence in the US or in regions such as the EEA, UK, Switzerland, and Canada, you may have rights that allow you greater access to and control over your personal information.

In some regions, these rights may include the right to request access and obtain a copy of your personal information, request rectification or erasure, restrict processing, data portability where applicable, and not be subject to automated decision-making. If a decision that produces legal or similarly significant effects is made solely by automated means, we will inform you, explain the main factors, and offer a simple way to request human review.

If you are located in the EEA or UK and believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority. If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.

Withdrawing your consent

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time by contacting us using the details below or updating your preferences. This will not affect the lawfulness of processing before withdrawal.

Account Information

Draftmo does not require users to create a separate account. Where a user optionally connects a third-party account for backup or synchronisation, the user may update or delete their data by deleting notes within the app, deleting stored backup files from their connected cloud storage account, and disconnecting the linked account through app settings.

Upon your request to terminate your account, we will deactivate or delete your account and information from active databases. However, we may retain some information to prevent fraud, troubleshoot problems, assist investigations, enforce legal terms, or comply with legal requirements.

If you have questions or comments about your privacy rights, you may email us at contact@draftmo.com.

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.

California law requires us to let you know how we respond to web browser DNT signals. Because there is currently not an industry or legal standard for recognising or honouring DNT signals, we do not respond to them at this time.

In Short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy, delete your personal information, and withdraw consent.

Categories of Personal Information We Collect

We may also collect other personal information outside these categories through instances where you interact with us in person, online, by phone, or by mail in the context of receiving help through customer support, participating in surveys or contests, and facilitating delivery of our Services or responses to inquiries.

Category A retention. We do not directly store personal identifiers for ordinary local use of Draftmo. Most app data, including notes, folders, tags, settings, and related metadata, is stored locally on your device. If you enable cloud backup or sync, encrypted backup files may be stored in the cloud storage account you choose, such as Google Drive. We do not have access to your backup passphrase and cannot restore encrypted content if you forget it. If you contact us for support, we may keep identifiers such as your name, email address, and message details for as long as necessary to respond to your request, resolve issues, keep appropriate records, and comply with legal obligations.

How We Use and Share Personal Information

We may disclose your personal information with service providers pursuant to a written contract between us and each service provider. We may use personal information for our own business purposes, such as internal research for technological development and demonstration. This is not considered selling your personal information.

We have not disclosed, sold, or shared any personal information to third parties for a business or commercial purpose in the preceding twelve months. We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.

Your Rights

• Right to know whether or not we are processing your personal data.
• Right to access your personal data.
• Right to correct inaccuracies in your personal data.
• Right to request the deletion of your personal data.
• Right to obtain a copy of the personal data you previously shared with us.
• Right to non-discrimination for exercising your rights.
• Right to opt out of the processing of your personal data if it is used for targeted advertising, the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.
• Depending upon the state where you live, you may also have rights to access categories of personal data being processed, obtain lists of third parties to which data has been disclosed or sold, review certain profiling, limit use and disclosure of sensitive personal data, or opt out of sensitive data collection through voice or facial recognition features where applicable law permits.

How to Exercise Your Rights

To exercise these rights, you can submit a data subject access request, email us at contact@draftmo.com, visit http://www.draftmo.com/contact, or use the contact details at the bottom of this document.

Under certain US state laws, you can designate an authorised agent to make a request on your behalf. We may deny a request from an authorised agent that does not submit valid proof of authorisation. We may need to verify your identity before processing your request.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing contact@draftmo.com. If your appeal is denied, you may submit a complaint to your state attorney general.

In Short: You may have additional rights based on the country you reside in.

Australia and New Zealand

We collect and process personal information under the obligations and conditions set by Australia's Privacy Act 1988 and New Zealand's Privacy Act 2020. This Privacy Notice satisfies notice requirements defined in both Privacy Acts, including what personal information we collect, sources, purposes, and recipients.

If you do not wish to provide personal information necessary to fulfil an applicable purpose, it may affect our ability to offer products or services, respond to requests, manage your account, or confirm your identity and protect your account.

You may request access to or correction of your personal information. If you believe we are unlawfully processing your personal information, you may complain to the Office of the Australian Information Commissioner or the Office of New Zealand Privacy Commissioner.

Republic of South Africa

At any time, you have the right to request access to or correction of your personal information. If you are unsatisfied with how we address any complaint, you can contact The Information Regulator (South Africa). General enquiries: enquiries@inforegulator.org.za. Complaints: PAIAComplaints@inforegulator.org.za and POPIAComplaints@inforegulator.org.za.

You can delete local notes, remove shared notes, revoke cloud access, delete cloud backup files, disconnect your cloud account or uninstall Draftmo. Deleting content from Draftmo may not automatically delete copies that you exported, shared with others, displayed publicly, saved in another app, stored in your cloud provider's trash or retained by a third-party service according to its own policies.

Draftmo allows you to create, store, import, scan, export, present and share your own content. Your notes may include personal, religious, health, financial, family, workplace or other sensitive information depending on what you choose to write or upload. Draftmo does not require you to include sensitive information in your notes. You are responsible for the content you create, import, store, export, display or share through Draftmo.

Draftmo may request access to your camera, images, documents, audio, video or files only when you choose to use features such as scanning, OCR, image import, media attachment, live backgrounds or presentation support. Draftmo does not access your camera, microphone or files in the background unless this is clearly requested by you through a feature and permitted by your device settings.

If you use biometric unlocking, such as fingerprint or face unlock, the biometric check is handled by your device operating system. Draftmo does not collect, store, transmit or have access to your biometric template. Draftmo only receives a success or failure response from the device to unlock protected app content.

When you use presentation, casting, external display or screen-sharing features, the content you choose to present may be visible to people nearby, people viewing the connected display, or services involved in the casting or display process. You are responsible for checking what is displayed before presenting, especially where your notes contain private or sensitive information.

Draftmo is designed as an offline-first notes, study, writing and presentation app. Notes, folders, tags, settings and related content are stored locally on your device unless you choose to use optional features such as cloud backup, cloud sync, collaboration, export, sharing or presentation features.

When you choose to sign in with Google or connect a supported cloud account, Draftmo may access limited account information, such as your name, email address and authentication tokens, only to provide the feature you selected. For Google Drive-backed backup, sync and collaboration, Draftmo may create, read, update and manage app-related files and folders in your Google Drive. These files may include encrypted note backups, encrypted shared note payloads, collaboration session files, invite records, note metadata and related synchronisation files.

Draftmo does not use your Google Drive data for advertising, profiling, selling personal data, credit decisions, surveillance or unrelated purposes. Draftmo's use and transfer of information received from Google APIs is limited to providing and improving user-facing Draftmo features, including backup, restore, sync and collaboration, and will comply with the Google API Services User Data Policy, including the Limited Use requirements.

For collaboration, the host may create or reuse a Google Drive folder for a shared note. Draftmo may store encrypted collaboration data in that folder and grant the invited collaborator's Google email access to it. A collaboration invite may contain information such as the collaboration ID, note ID, invite ID, Drive folder ID, role and invited email address. The invite does not directly contain the collaboration encryption key. Collaborators must sign in with the invited Google account before they can access the shared note.

Shared notes may be synchronised between authorised collaborators by uploading and downloading encrypted JSON payloads through the connected cloud provider. Collaborators with access to a shared note may see, edit or otherwise interact with the note according to the role assigned by the host. You should only invite people you trust, and you are responsible for checking the email address and permissions before sharing a note.

Draftmo applies security measures such as encryption, secure local storage for collaboration keys, account-based access checks and cloud-provider permissions. However, no method of electronic storage, device storage, cloud storage or transmission is completely secure. You are responsible for protecting your device, Google account, Microsoft account, cloud storage, exported files, shared links, invite codes and any backups you download or move outside Draftmo.

If you delete a note locally, disconnect cloud backup, revoke Drive access, delete cloud files, remove a collaborator or delete your cloud account, some Draftmo features may stop working or may no longer be able to restore the affected content. Cloud providers may retain data according to their own terms, settings, backups and retention policies.

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If we make material changes, we may notify you by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently.

If you have questions or comments about this notice, you may email us at f@draftmo.com or contact us by post at:

If you are a resident in the United Kingdom, we are the data controller of your personal information. We have appointed Oluwafemi Ajala to be our representative in the UK. You can contact them directly by email at f@draftmo.com, by visiting http://www.linkedin.com/in/oluwafemiaj, by phone at +447444712341, or by post to:

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.

This Privacy Policy was created using Termly's Privacy Policy Generator.